CONSTITUTION

 

OF THE

 

SOUTHERN CALIFORNIA HARLEY RIDERS ASSOCIATION, INC.

 

An Incorporated Association

 

 

 

 

 

 

 

 

JULY 1992

JANUARY 1993 (R1)

NOVEMBER 1994 (R2)

JUNE 28 1995 (R3)

MARCH 2005 (R4)

AUGUST 2005 (R5)

APRIL 2008 (R6)

 


Table of Contents

 

Article I Name. 1

Article II Objectives. 1

Article III Policies. 1

Article IV Membership. 1

Article V  Termination. 2

Article VI Dues, Fund Raising and Fund Disbursement 3

Article VII Activities. 3

Article VIII Newsletter & Web Site. 4

Article IX Logo. 4

Article X Officers. 4

Article XI Duties of Officers. 5

Article XII Board of Directors. 7

Article XIII Meetings. 7

Article XIV Amendments. 8

Article XV Dissolution. 8

Article XVI Disclaimer 8

 


CONSTITUTION

OF THE

SOUTHERN CALIFORNIA HARLEY RIDERS ASSOCIATION, INC.

 

Article I
Name

The name of this association shall be SOUTHERN CALIFORNIA HARLEY RIDERS ASSOCIATION, INC. (an Incorporated Association), hereafter referred to as the “association”.

Article II
Objectives

The objectives of the association shall be:

Article III
Policies

Section 1

The association shall be nonsectarian, nonpartisan and nonprofit.

Section 2

The association will not lend its name to, nor endorse political candidates or parties, but it may present arguments for and against legislation or bills affecting motorcycles or motorcycling to its members.  It is not the intention of the association to become involved in the political process.  Members are encouraged to, as individuals, support motorcycling through the political process and elections.

Article IV
Membership

Section 1

No prospective member shall be denied membership in the association due to sex, race, color, creed, religion, political affiliation or national origin.

Section 2

Eligibility for membership requires owning and operating a Harley-Davidson or having the status of a spouse or significant other of a member and agreeing to conduct himself or herself in accordance with the general rules, policies and aims of the association.

Section 3.

It shall be the responsibility of members to:

A

Refrain from conduct that would interfere with association activities.

B

Refrain from using vulgar, sexist or profane language.  At no time shall a member make slanderous statements or accusations toward any other member or officer.

C

Refrain from joining an organization or association antagonistic to the ideals of the association.

D

Refrain from circulating false reports or misrepresentations about the honesty of the officers or its members, and from advocating a division of the association funds.

E

Refrain from committing or inspiring an act or acts which would not be in the best interest of the association.

F

Refrain from physical or verbal altercation at any association event or while wearing the association “colors” which would lead to the threat of, or actual physical violence.

Article V
Termination

Section 1

In the event that an officer or member’s conduct is deemed inappropriate to the policies, goals or rules of the association, that officer or member can be terminated from membership through the procedure outlined in Section 2 of this Article.  Only a unanimous vote of the Board of Directors can terminate a membership in the association.  In the case of Officer termination a two-thirds vote of all officers (excepting the officer under consideration) is required.

Section 2

In the event that a member’s (or group of members’) conduct is deemed inappropriate to the aims, goals, or rules of the association by the unanimous vote of the Board of Directors, that member(s) shall be notified, in writing by the President, of his or her action or actions and why those actions are considered contrary, and that he/she has been put on membership probation for a period of 90 days.  While on membership probation, if the conduct of that member or officer continues to be contradictory to the association’s interests, that member shall be notified that his or her membership has been terminated.

Section 3

In the event that a member’s (or group of members’) conduct is deemed inappropriate to the policies, goals or rules of the association, whether knowingly or unknowingly by words, actions or deeds, and such conduct puts the safety of any member or the safety of the association at risk, the Board of Directors by unanimous vote may ask the member or members to resign their membership.  Should the member or members decline to resign, the Board of Directors, acting in the best interest of the association, shall have the power to terminate the party(ies’) membership by unanimous vote of the Board of Directors.

Section 4

A terminated member may not reapply for membership in the association for a period of 2 years.

Section 5

A terminated member shall not be eligible to participate in any way (as a guest or in any other capacity) in any association event.

Article VI
Dues, Fund Raising and Fund Disbursement

A “member in good standing” is defined as one who is current in his/her membership dues and who is not on membership probation.

Section 1

First year initiation dues and subsequent yearly dues shall be recommended by the Board of Directors, and ratified by a majority vote of the general membership present at the following general membership meeting.

Section 2

Dues shall be non-refundable and non-transferable.

Section 3

Dues are payable upon acceptance for membership and thereafter, yearly from July 1 to June 30.

Section 4

Membership does not include fees for participation in association or related events (e.g., registration, refreshments, souvenirs, lodging, travel costs, etc.)

Section 5

Upon termination of membership for reasons stated in Article V, dues are non-refundable and any association colors must be returned upon demand.

Section 6

Members whose association dues are not paid within 30 days after expiration are automatically suspended without notice.  Re-application for membership shall include a two dollar penalty for each membership month to a maximum of the new membership fee.

Section 7

Sources of association income shall be from proper and lawful sources.

Section 8

All authorized, proper and lawful expenditures shall be made from the funds of the association through checks drawn and signed by the Treasurer.  Expenditures over $400 additionally require the authorization (signature) of the President.

Section 9

Expenses incurred by officers, committees and/or members while conducting the business of the association, e.g., travel expenses, meals, etc., must be approved in advance by the Board of Directors for reimbursement.  Work performed on behalf of the association is voluntary.  Time spent is donated.

Section 10

Reimbursement for event activity expenses requires prior approval from the President.  Reimbursement of expenses includes such items as food, utensils, raffle tickets, prizes, administrative supplies, rent for facilities, etc.

Section 11

Special purchases may be exercised through a majority vote of the Board of Directors, e.g., commemorative plaques, trophies, prizes, or other items desired by the membership.

Article VII
Activities

Section 1

Association events include activities that appeal to the general association membership in keeping with the constitution and rules of the association, and include but are not limited to open houses, poker runs, organized rides, field meets, fund raisers, etc.

Section 2

The activity committee will assist with the association and conduct of events.

 

Article VIII
Newsletter & Web Site

Section 1

The name of the monthly newsletter shall be “ROLLING THUNDER.”

Section 2

All information, articles or advertisements printed in the newsletter must be approved by the President or Vice-President, unless Editor discretion is pre-approved.

Section 3

Advertising can be solicited but should not be contrary to the philosophy of the association.

Section 4

The association’s web site will be called WWW.SCHRA.ORG.  Other web site addresses may be purchased by the association with approval of the Board, and the same guidelines will apply to such sites.

Section 5

All information, articles or advertisements placed on the web site must be approved by the President or Vice-President, unless Webmaster discretion is pre-approved.

Section 6

The Registrant of all web sites owned by the association will be listed using the association’s full name and mailing address.

Article IX
Logo

Section 1

The official association identification, hereafter referred to as the logo, patch or colors, shall be one that is approved by the Board of Directors and the membership at a scheduled monthly meeting.

Section 2

Any member in good standing may pay (price to be established by the board) for the privilege of wearing the association patch, logo or colors at the member’s discretion, provided that the member remains in good standing with the association.

Section 3

Should a member’s membership in the association be terminated for any reason, whether voluntarily or by an action of the board, the member will be required to return to the association his/her patch, logo or colors, upon demand.

Article X
Officers

Section 1

The officers of the association shall be President, Vice-President, Secretary, Treasurer, Officer-At-Large, Activities Chairman, Senior Road Captain, Editor, Historian and Webmaster.

A

The President, Vice-President, Secretary, Treasurer and Officer-At-Large shall be nominated and elected by the general membership.

B

The Editor, Activities Chairman, Sr. Road Captain, Historian and Webmaster will be appointed by the Board of Directors.

Section 2

A term of office shall be one year for all elected and appointed positions.

Section 3

Elections shall be held during the November general meeting.  Appointed positions will be selected and announced by the subsequent December meeting.

Section 4

Vacancies in office shall be handled as follows:

A

In the event of death, resignation, or incapacity of the President, the Vice-President shall assume the position of President for the remaining term.  If the Vice-President cannot fill this position, the Officer-At-Large will assume the Presidency for the unexpired term.

B

Vacancies of other officers shall be appointed by the Board of Directors for the unexpired term.

Section 5

In order to qualify for nomination or appointment as an officer, a member must:

A

Be in good standing for a period of no less than 6 months prior to nomination.

B

Have a good record of attendance at meetings (no less than 75%)

C

Not hold an office or administrative position in any other motorcycle association that may hinder his/her performance of association commitments.

Section 6

Road Captains are recommended for appointment by the Senior Road Captain, and with the approval of the Board of Directors, are appointed by the President as required.

Article XI
Duties of Officers

Section 1

The association President shall be the principal officer and representative of the association and shall:

A

Preside at all meetings of the association.

B

Uphold the Constitution of the association.

C

Supervise the coordination and scheduling of all association events.

D

Foster a positive atmosphere required to promote association growth.

E

Assign duties and responsibilities to members, as required, to further the interests of the association.

F

Co-sign checks with the Treasurer for disbursement of funds over the amount of $400.

 

 

Section 2

The association Vice-President shall:

A

Perform the duties of the President in the temporary absence of the President

B

Serve as Chairperson of the Membership Committee.

C

Serve in such capacities as assigned by the President

Section 3

The Secretary shall:

A

Take and record accurate minutes of the proceedings of all Board and general membership meetings of the association.

B

Preserve in a permanent file, all records and letters of value to the association and its officers.

Section 4

The Treasurer shall:

A

Have charge of all monies of the association.

B

Collect all dues from members, giving proper receipts therefore.

C

Pay all authorized association bills.

D

Co-sign checks with the President for disbursement of funds over $400.

E

Keep itemized records, in a permanent file, of all receipts and expenditures.

F

Provide financial reports to the President and secretary on a monthly basis.

G

Deliver to the successor, within 30 days after expiration of term of office, all books, records and papers; and, ensure that tax returns and other required reports are filed in a timely manner in order to protect the nonprofit status of the association.

Section 5

The Officer-at-Large shall:

A

Be elected by the membership.

B

Perform the duties of any officer in his/her temporary absence.

C

Serve in such capacity as assigned by the Board of Directors.

Section 6

The Senior Road Captain shall:

A

Recommend to the Board of Directors, Road Captains for appointment.

B

Assist as Chairperson of any Riding Committees.

C

Assist in the administration of responsibility over association riding events.

D

Promote safe riding in accordance with “SUGGESTED GENERAL RIDE GUIDELINES”.

E

Serve in such capacity as assigned by the President.

Section 7

The Activities Chairman shall:

A

Organize association events.

B

Coordinate the necessary committee for each association event.

C

Serve in such capacity as assigned by the President.

D

Recommend to the Board of Directors an assistant Activities Chairman.

 

 

Section 8

The Editor shall:

A

Be responsible for obtaining and incorporating information, articles and advertising for the association newsletter.

B

Notify all members of association meetings and events.

C

Be responsible for the mailing roster.

D

Mail or otherwise distribute the newsletter to all members in good standing and to target potential members.

E

Appoint a Contributing Editor (if required) to assist with the newsletter, mailing roster, and to help with the mailing of the newsletter to association members.

Section 9

The Historian shall:

A

Maintain an association scrapbook to include photos, press coverage or other information pertinent to the association.

B

Provide photographic services and provide photos for newsletters, association history album, etc.

C

Keep such photos and expenses to a reasonable and minimum cost as approved by the President.

Section 10

The Webmaster shall:

A

Be responsible for maintaining all the association’s web sites, which will include at a minimum WWW.SCHRA.ORG.

B

Deliver all appropriate web expenditures to the association Treasurer and registration documentation to the association Secretary in a timely manner.

C

Maintain on the homepage, at a minimum, the association’s name, regular monthly meeting location and time, and email address for the Webmaster.

D

Appoint an assistant Webmaster (if required) to assist with the web site maintenance.

Article XII
Board of Directors

Section 1

The President, Vice-President, Secretary, Treasurer, Officer-at-Large, Senior Road Captain and Activities Chairman shall constitute the Board of Directors.

Section 2

The Board of Directors shall:

A

Supervise the affairs of the association.

B

Make recommendations for the growth of the association.

C

Uphold the Constitution of the Association

Section 3

The Board of Directors shall hold a minimum of four meetings during the term year, with dates to be determined by the President.

Section 4

Special meetings of the Board of Directors may be called by the President or by one-third of the Board Members.

Section 5

A majority of the Board members shall constitute a quorum.

Section 6

No member shall have more than one vote, and no voting by proxy shall be allowed.

Section 7

Regular Board of Directors meetings are open to members who wish to observe proceedings.  Direct participation in discussions or board proceedings is allowed only at the discretion of a Member of the Board.

Article XIII
Meetings

Section 1

General membership meetings of the association shall be held monthly.

Section 2

One sixth of the association’s general membership shall constitute a quorum during regular meetings.

Section 3

Special ad hoc meetings may be called by the President or by any five members.  Ad hoc meeting participants are to be notified of time, place and purpose of such meetings.

Section 4

Results of ad hoc meetings will be presented to the President and/or Board of Directors for further resolution

Article XIV
Amendments

Section 1

Amendments to the association’s constitution may be proposed only by the Board of Directors.

Section 2

Final ratification of the Board of Directors’ proposed amendment(s) shall be by a two-thirds majority quorum vote of the general membership present at the following monthly meeting.

Article XV
Dissolution

Section 1

Upon decision to dissolve the association, any funds remaining in the association treasury, after all expenses have been paid, shall be forwarded to a charitable organization to be chosen by the Board of Directors.

Section 2

Upon disbursement of the remaining funds to the receiving charitable organization, the officers shall be relieved of any further responsibilities and the association shall become immediately dissolved.

 

Article XVI
Disclaimer

The association, its officers and members, shall not be held liable or responsible for damage or injury to any person(s) or property during any association activity.  All members of the association and their guests participate in association activities at their own risk.

Amendment I
“Alumni Membership”

The purpose of “Alumni Membership” is to allow association members to continue their membership in the association even when they no longer ride a Harley-Davidson.

Section 1

Alumni membership is only open to people who meet the following criteria:

 

The prospective Alumnus has been a member in good standing of the association and paid dues for at least two consecutive years.

 

The prospective Alumnus meets all the requirements of membership (as described in Article IV) with the exception that he or she shall not be required to own or ride a Harley-Davidson.

 

The prospective Alumnus has not had his or her membership terminated by the association.

Section 2

Alumni members are responsible for the following:

 

Alumni members must conduct themselves in accordance with the general rules, policies and aims of the association.

 

Alumni members must pay dues as set by the association in accordance with Article VI.

Section 3

Alumni memberships have the following restrictions:

 

Alumni members are not permitted to pilot a motorcycle to any association event.

 

Alumni members are not permitted to wear association colors while riding non-Harley-Davidson motorcycles.

 

Alumni members are not permitted to vote on association matters or hold any of the association’s Board positions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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